Contract Opportunity: Food Dialogues Event Project Manager

We’re hiring a part-time contract position for the Food Dialogues 2022!

The Food Dialogues is an annual series of events bringing together diverse voices in an inclusive dialogue to foster a healthier, more resilient, and just food system. It provides an opportunity for food growers, academics, activists, writers, nutritionists, food lovers and anyone interested in the food system to engage in key issues intimately connected to the food we eat and the future of food in Cape Town and beyond.

We are hosting an expanded Food Dialogues in 2022, and as a consequence, a search is open through 11 March 2022 to appoint an

Event Project Manager: Food Dialogues

The ideal candidate for this exciting and challenging position has a passion for event organising, great resourcefulness and adaptability, excellent communications skills, experience working within the food system, and meticulous attention to detail. 

They will be a central driver of an exciting set of food-related events taking place at the V&A Waterfront and other venues across Cape Town, and online. The key function of this role is to work as part of the Food Dialogues project team to ensure the events come off without a hitch at a highly professional standard.

Key performance areas for this challenging position include:

  • Build up and maintain a database of stakeholders – participants, attendees, and parties to be engaged
  • Develop a master project plan for the 2022 Food Dialogues event series
  • Develop and execute project plans for each event 
  • Coordinate between the Food Dialogues team, the V&A Waterfront and other venue hosts to ensure that an event flows smoothly without a hitch.  
  • Manage logistics for:
    • live events (ensuring event design is approved, invitations and RSVPs, venue, seating arrangements, required equipment, catering, record-keeping, billings etc), 
    • live recorded events (ensuring event design is approved, venue, staging, filming, distribution channels), and 
    • digital events (ensuring event design is approved, invitations and RSVPs, platforms, flow, breakout rooms, capturing of data)
  • Monitoring and reporting on attendance, feedback, and any other pertinent dimensions
  • Contribute to communications planning and execution around the events and the event series
  • Execute selected communications tasks as agreed
  • Develop the brief, collate content for, and manage production of the post-event report

Applicants with the following skill set and personality traits are encouraged to apply for this exciting opportunity:

  • Experience in all the above dimensions of event organising (live, recorded and digital)
  • Experience in event-related communications or similar
  • Experience/engagement in food systems or the food world would be a distinct advantage
  • Digital literacy is essential.
  • You need to be a good listener, able to work with uncertainty, be a problem solver, and be flexible and willing to get your hands dirty. You need to be able to work under pressure. You need to be able to work in teams; you also need initiative, as some work will be solo work.
  • People skills: as stakeholders range from senior politicians and corporates to grassroots farmers and civil activists, the successful person should ideally be able to operate with comfort across social boundaries.
  • Applicants should be excellent time managers, and be extremely organised. List-makers welcome.
  • You need good communication skills, both written (professional-looking emails and communications) and verbal.

What SAUFFT offers:

SAUFFT provides the opportunity to work with a widely-recognised event as it enters a period of expansion beyond virtual into dynamic in-person and hybrid experiences with a broadening set of partners. Compensation offered will be based on experience and qualifications, considering the constraints of the non-profit sector. The successful candidate will be expected to start work no later than 1 April 2022. 

To apply for this position:

NB: this is an 8 month, part-time (20 hour/week average) contract with a possibility of renewal subject to funding and performance

The following documentation needs to be submitted:

  • A letter of motivation, not to exceed two pages, including salary expectations.
  • A CV of not more than three pages
  • Three contactable references
  • Copies of your ID/passport and relevant qualifications

These should be submitted to no later than 11 March 2022.

No late or incomplete applications will be considered.

Kindly note that applicants who have not been contacted within 30 days of the closing date should consider their application unsuccessful. The SA Urban Food and Farming Trust reserves the right not to appoint an individual in relation to this job advert. 

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